Mission: PEARLS for Teen Girls is improving quality of life and strengthening our community one girl at a time by empowering young women with self-development tools, guidance and support to strive for better, brighter futures by living out the PEARLS values:
P – Personal Responsibility, E – Empathy, A – Awareness, R – Respect, L – Leadership, and S – Support
Position Title: Development Coordinator
Reporting Relationship: Director of Development
Supervision: No direct reports
FLSA Status: Non-exempt, part time
Position Overview: In collaboration with the Fund Development Team, the Development Coordinator is responsible for the day-to-day administrative support of development, event, and communications activities. Provides support, as needed, to the Director of Finance and Operations in reconciling month-end donor reports. Critical responsibilities include: support of PEARLS’ sponsored fund development events, management of donor databases, and improvements to functional processes. Drafts and maintains fund development database protocols as part of the larger department policies and procedures manual. Assist in office operations and provide a welcoming atmosphere at the front desk.
Process donations and prepare acknowledgement letters and other correspondence.
Organize and maintain foundation, corporation and individual donor files.
Create both fundraising reports and other donor database reports, as needed.
Maintain the overall health of the donor database records, with support from other team members, through updating constituent records, adding event attendance data, and performing data health functions, as necessary.
Conduct preliminary research on prospective corporate, foundation, and individual donors at the direction of the Director of Development.
Stay abreast of donor database program developments and recommend how PEARLS could be utilizing database more effectively and efficiently.
Assist the Director of Development and other team members in additional fundraising support, as necessary.
Other Areas of Support as Requested
Assist in scheduling appointments as requested for Director of Development.
In collaboration with the Director of Finance and Operations, reconcile funds received and entered in to data base and deposited within bank accounts - correct as needed.
As an ambassador of PEARLS’ Vision, utilize communication that assumes all office visitors and callers are warmly welcomed.
Support the Fund Development Team in event planning and logistics.
Assist in managing pre- and post-event logistics, including maintaining guest lists, gathering and preparing registration and sponsorship materials and other duties as assigned for fund-raising events.
Attend all events; manage details, service issues and last minute needs per the direction of the Events and Communications Coordinator.
Assist the Events and Communications Coordinator in other related projects as necessary.
Qualification Requirements / ADA
To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
Associate's or Bachelor's degree in a related field. A minimum of three years' experience in an administrative position, preferably in a not-for-profit development office.
Ability to read and interpret documents, such as policy and procedure guidelines and fiscal reporting requirements. Ability to generate reports for use by others. Ability to speak effectively before groups of youths, adults, and community professionals.
Proficiency in Microsoft Word, Excel and donor database management experience.
Excellent verbal and written communications skills
Ability to present information concisely and effectively, both verbally and in writing
Strong project management and planning skills—ability to manage multiple projects, simultaneously
Strong attention to detail, execution and follow-through of those details
Ability to take initiative and problem solve, with little direction
Ability to network, represent the organization at PEARLS events
Ability to analyze data and recommend solutions/improvements
Proactive thinker, able to anticipate needs and opportunities
Excellent interpersonal skills
Good organization skills, timely and prompt
Ability to perform basic high school mathematical operations.
Other Skills and Abilities
Ability to respect and maintain confidentiality. Ability to work with non-judgmental attitude in a population that is diverse in gender, socio-economic level, ethnicity, sexual orientation, and physical or mental abilities. Ability to work within the parameters of the program and be able to work in an environment where there is frequent exposure to stressful/critical situations. Ability to use standard office equipment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to use hand to finger, handle, or touch object, and to talk and hear. The employee is frequently required to stand, walk, and sit. The employee may be required to work in outside environments, occasionally during periods of inclement weather. The employee is occasionally required to reach above shoulders; climb or balance; stoop, kneel, or crouch.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.